Sustaining a business in today’s world can be a burden. It gets worse without the use of contemporary tools like copiers, printers and similar equipment. Frankly, businesses wouldn’t survive without these tools! Tasks like invoicing, duplicating documents and printing text from your computer validate the importance of these office tools. There are many copiers capable of executing these tasks and more in a small office without any problem. The only issue is finding the best small office copiers from the numerous copier machines available to choose from in 2018. The objective of this article is to assist you in making the right choice which you deserve and represent you a full review.

Comparison of the Top-Rated Small Office Copiers

Brother EMFCL2700DW Printer with Scanner, Copier & Fax

Brother Printer EMFCL2700DW Wireless Monochrome Printer

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The brother brand is renowned for its office and home equipment. This copier from Brother can carry out most office tasks like printing, scanning, copying, and fax. The EMFCL2700DW copy machine has wireless connectivity which should make printing and scanning from any device possible since most offices have a wireless connection. This equipment churns out print and copy at about 27 pages per minute which is commendable. The auto document feeder of the copier can hold up to 35 pages saving you the stress of manually feeding papers into the copier. You will find the wide sheet tray of this equipment beneficial since you can easily adjust the tray for all kinds of documents including legal papers. The 250 page capacity of the tray should be adequate for most small offices. You can print on both sides of a paper thanks to the automatic duplex printing. The 1-year warranty period exudes confidence typical of a high quality small office copier. This office tool is a cheap copy machine with immense value.

Canon Image CLASS D530 Monochrome Laser Printer

Canon imageCLASS D530 Monochrome Laser Printer with Scanner and Copier

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Canon is perhaps one of the best brands in the industry. There’s much you can do with the copier aside the preliminary copying, you can print, and scan as well. With the speed of duplicating and printing maxed at 26 pages per minutes, you should be able to carry out most of your office chores without hitches. The loading tray has a capacity to accommodate 250 sheets which should be sufficient for a small business. This copier is compatible with most computer operating systems including Windows and Linux. Reviews by customers who are currently in possession of this copier have highlighted a couple of cons which could create skepticism with buying this equipment. The lack of Wi-Fi connectivity is one of such issues. The monochrome copying and printing is another limitation of the copier. The lack of a fax capability sums up the negatives of this machine. However, it is a worthwhile piece of equipment considering it’s under $200 which is quite surprising.

 Canon Image CLASS MF216n All-in-One Laser

Canon imageCLASS MF216n All-in-One

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This is another copier from Canon. Unlike the D530, you can fax in addition to printing, scanning, and photocopying. This eliminates the cost of purchasing any extra office equipment to assist you in handling such a task. While the 250 sheet capacity of the tray is a bit exaggerated, it should still prove sufficient for most duties in your office. You are guaranteed a noiseless working condition just with the press of a button. At about 24 pages per minutes, the speed of the copier is rather average in comparison to other similar models. You can scan documents directly from the copier into mobile devices through the corresponding apps. However, this is limited to only devices which run Android and iOS. Through the use of apps and a USB, you can also print directly from your mobile device. One conspicuous letdown of the copier is its lack of Wi-Fi connectivity. Another notable con which is quite disappointing is the absence of the duplex printing option. This copier remains a cost-effective alternative considering the average cost of most copiers on sale.

Canon Image CLASS D550 Laser Multifunction Copier

Canon imageCLASS D550 Laser Multifunction Copier

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Canon dominates this list, and it’s not a surprise considering their reputation. This copier asides photocopying can serve as a printer and a scanner. You get different printing modes with the copier which gives you options in your print tasks. This machine is compact and easy to operate. The duplex capability of Canon D530 means you save time and paper in printing. With a peak speed of 26 pages per minute, this photocopier is fast. The lack of a fax function heralds several cons of the copier. The absence of a wireless connectivity option is another issue which affects the marketability of the machine. Customer reviews of some users of this office tool highlighted the frequent jamming problem of the copier as its principal flaw. Regardless of these shortcomings, this machine deserves consideration and not to forget it’s affordable.

Xerox WorkCentre 3215/NI

Xerox WorkCentre 3215_NI Monochrome Multifunction Printer

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Xerox machines are known for their durability and performance. If you are looking for a top-rated Xerox machine, then you search ends here. This copier is fast considering its speed of about 27 pages per minute. Even better, printing your first document only takes about 8.5 seconds maximum which is amazing. The wireless connectivity of the machine ensures you can connect your devices to the copier making your office duties easier. The cartridge is easy to replace should you run out of the toner laser. Aside from printing, this Xerox machine can scan, photocopy and fax. The 250 sheet capacity tray ensures your diverse printing and copying needs are well catered for. The automatic document feeder saves you time since you don’t need to input the papers yourself. This copier is monochromic which is disappointing. A noticeable feature absent in this copy machine is duplex printing. Thus, you can’t print on both sides of the paper automatically. Nonetheless, this office equipment represents value for money considering its several other features.

 HP Laserjet Pro M477fdw Color

HP Laserjet Pro M477fdw Wireless All-in-One Color Printer

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HP laser printers are believed to be hit and miss; some could be amazing while other could be terrifying. Under this categorization, the Pro M477fdw belongs to the former. It might seem expensive when compared to some of the copiers discussed earlier but it numerous features dismisses that assertion. With a speed which peaks at 28 pages per minute, the office tool is fast. Most office tasks like copying, printing, scanning, and fax can be executed with this copier. Security is an important parameter to consider when buying any business equipment. This office tool comes incorporated with contemporary security protocols to safeguard the copier against any unauthorized use. You also get the critical duplex printing function saving you financial resources and valuable time on every office operation. This copier comes along with the increasingly popular Wi-Fi connectivity so you can use your mobile devices with the office tool effortlessly. The 50 sheets automatic document feeder ensures you don’t waste time on routine office chores. You also get a 250 sheet capacity tray which is also wide improving the functionality of the tray. The display of the copier is about 4.3 inches in size and its all touch which ensures visibility and ease of use regardless of the time of the day. This office tool is worth every cent, so if you decide to purchase it, you would certainly be making the right choice. If your budget is under $100, this copier isn’t for you.

 HP LaserJet 3055 All-in-One Printer/Copier/Scanner/Fax

HP LaserJet 3055 All-in-One

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HP no longer produces this copier, and that’s not a surprise considering its cost. It can carry out most chores common in an office. Its 250 sheets standard tray coupled with the 10-sheet multipurpose tray reduces your input towards completing whatever office task you desire. Printing, copying, scanning, and fax are possible with this equipment. It has Wi-Fi connectivity so you can print documents directly from your mobile devices. When it comes to operation, the copier comes highly recommended. It rarely jams a familiar occurrence with many of the contemporary office tools in circulation now. Operating the machine is noiseless especially when the scanning function isn’t in use. Also, the scanning resolution is commendable. However, the copier has its flaws. Its maximum speed of about 19 pages per minutes is disappointing. This is perhaps one of the most expensive copiers. It comes with a price tag of a whopping $1500+ for a new one. You can get refurbished and used ones below the $500 mark.

Brother DCPL5500DN Business Copier

Brother DCPL5500DN Business Laser Multi-Function Copier

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Anyone looking to purchase a modern copier with some impressive features will find this office tool a perfect choice. With a max speed of 42 pages per minute, the copier is fast. Chores like printing, scanning, and copying can be accomplished easily with this equipment. It’s worth noting that you can run each of these tasks concurrently, so you don’t need to complete that printing task before you copy another document. Manually feeding a paper is typical of antiquated copiers and this machine doesn’t belong there. Its automatic document feeder ensures you can devote time to other duties demanding your attention. It also possesses the automatic duplex printing capability so you can seamlessly print on both sides of a paper saving you time and the cost of additional papers. The thermal efficiency of the office tool is impressive. With the wireless connectivity option, using your devices such as mobile phones, tablets, and computers you can print from anywhere reducing the importance of the USB. It comes with a standard 250 sheets capacity tray, capable of holding papers of two kinds. The 50 sheets multipurpose tray accommodates more diverse types of papers. Regardless of its high sheet support capacity, it can be customized to hold more papers about 1340 sheets precisely. However, this will cost you a little, but it should come in handy if you are doing some bulk copying. The 3.7 inches display is a touch screen which is easy to operate and crystal clear. Securing the use of the copier is easy, with its several security add-ons which are based on the latest technology in the industry. With the 1-year warranty period, you can either return the machine or exchange it for something else before the expiration of the warranty period if it becomes faulty within this period. The only letdown of the copier is the absence of the fax function. So, if you’re in the market for a new innovative office tool, this ranks high on the list of small office copiers.

Brother MFC9325CW

Brother MFC9325CW Wireless

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Are you searching for a solid office copier capable of handling all your office tasks? Perhaps you might want to consider the MFC9325CW. You can print, scan, copy and fax with this office tool. It comes equipped with a 250 sheets capacity tray which should suffice for all your office demands. The 35-page document feeder reduces the energy you expend on these office chores. It affords you the luxury of color printing and copying in addition to the monochromic option. It has wireless connectivity which makes your office duties less exacting though this is in addition to the USB option. At about 19 pages per minute, the speed of the printer is a big letdown. Brother no longer manufactures this copier. Perhaps, this accounts for its exorbitant cost on most e-commerce sites.

Canon Lasers Imageclass D1550

Canon Lasers Imageclass D1550 Wireless Monochrome Printer

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This is one of Canon’s advanced contemporary copiers. It ticks every box in the functionality department from print to fax. It is feature packed. With a peak speed of 35 pages per minute, the copier is fast. Considering you get your print done in about 6.3 or less, this office tool can be regarded among the fastest copiers on sale right now. With the automatic duplex printing option, you can print on both sides of the paper saving you time and resources. The Wi-Fi direct connectivity feature takes wireless connectivity to a whole new level. How? You don’t need to have a router in your office to enjoy a wireless connection; just your Wi-Fi enabled device would do. Printing with the copier is seamless and innovative with the introduction of the Near Field Connectivity (NFC). Secure use of the copier is assured with its several security features including ID management and many others. The USB connectivity feature is available should you prefer the traditional method of connecting your devices to the copier. With a sheet holding capacity of 1050 sheets, all your small office chores are completed with ease. Use of the power saver mode and the Wi-Fi connectivity reduces the energy consumption of the copier. This means a pleasant reduction in your energy bills. Replacing the toner cartridge is quite easy. You don’t need to dismantle this good copier to change its consumable. However, you will need to beware of the cost of the toner. This office tool has a high rating among current users.


Every business needs office tools like a printer, copier, and scanner to function optimally. Commercial enterprises usually require equipment capable of handling bulk office chores. All the copiers discussed earlier are capable of handling huge volumes without problems and are of good quality. If you’re on a budget you can get the best price for each of these office tools on Amazon. So, regardless of what you want in a copier, this list has you covered.